General Assistant

Posted date: 19-10-2020

Location: France Vietnam Architecture, JSC: No 4, Lane 40, Xuan Dieu street, Tay Ho,Hanoi, Hà Nội

Job category: Admin and Secretarial
Full-time
Salary: Competitive
Closing date: 31-10-2020

JOB DESCRIPTION

1. Assist to Director board

  • Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management
  • Working with directors to coordinate and supervise daily operations
  • Process Director personal paper such as visa, resident card, license, insurance, certification, flight ticket and accommodation booking…
  • Performs other duties as assigned by management

2. Update and manage material library

  • Make research of national and international supplier and material for projects;
  • Have meeting with suppliers, present their products/services to Director and teams;
  • Update supplier contact list which include catalogue, sample, price;

3. Support project architect team

  • Prepare samples and quotation preparation to propose to Director and Project manager;
  • Coordinate with all the team ( Project manager, architecture, finance) to make project work well

4. Support Administration and Human resource department:

  • Assist HR dept in office activities

 

JOB REQUIREMENTS

  • Possess at least a Bachelor’s Degree, Business Studies/Administration/Management or equivalent;
  • At least 2 year(s) experience in related field;
  • Preferably Senior Staff/Team Leader/Supervisors specializing in Secretarial/Executive & Personal Assistant or equivalent;
  • Excellent English, (French communication is an advantage);
  • Experience in procurement/interior architecture is preferred;
  • Communication and negotiation skills;
  • Organization, planning and management skills;
  • Approachable team player;
  • Flexible, open minded and positive;
  • Willing to learn, always improve;
  • Execution focused, with the ability to take individual responsibility for delivering quality work in a timely manner;
  • Able to multi-task and cope with urgent request.

 

COMPENSATION & BENEFIT

  • Good salary package.
  • Working in creative, active and multi-culture environment with international projects.
  • Saturday and Sunday off

 

To apply for the job, please email your CV and portfolio in English to: recruitment@i-fva.com

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