JOB DESCRIPTION
1. Assist to Director board
- Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management
- Working with directors to coordinate and supervise daily operations
- Process Director personal paper such as visa, resident card, license, insurance, certification, flight ticket and accommodation booking…
- Performs other duties as assigned by management
2. Update and manage material library
- Make research of national and international supplier and material for projects;
- Have meeting with suppliers, present their products/services to Director and teams;
- Update supplier contact list which include catalogue, sample, price;
3. Support project architect team
- Prepare samples and quotation preparation to propose to Director and Project manager;
- Coordinate with all the team ( Project manager, architecture, finance) to make project work well
4. Support Administration and Human resource department:
- Assist HR dept in office activities
JOB REQUIREMENTS
- Possess at least a Bachelor’s Degree, Business Studies/Administration/Management or equivalent;
- At least 2 year(s) experience in related field;
- Preferably Senior Staff/Team Leader/Supervisors specializing in Secretarial/Executive & Personal Assistant or equivalent;
- Excellent English, (French communication is an advantage);
- Experience in procurement/interior architecture is preferred;
- Communication and negotiation skills;
- Organization, planning and management skills;
- Approachable team player;
- Flexible, open minded and positive;
- Willing to learn, always improve;
- Execution focused, with the ability to take individual responsibility for delivering quality work in a timely manner;
- Able to multi-task and cope with urgent request.
COMPENSATION & BENEFIT
- Good salary package.
- Working in creative, active and multi-culture environment with international projects.
- Saturday and Sunday off
To apply for the job, please email your CV and portfolio in English to: recruitment@i-fva.com